1. Start Reading Your Emails Regularly
We know that the last thing you want to do before or after work is read work-related emails, but that’s how things have to be if you want to become an efficient email organizer. Depending on how many emails you receive every day, it may take just a couple of days or even hours for your inbox to start overflowing with new, unread emails. By reading your emails regularly, you ensure that the situation never gets too out of hand.
2. Start Checking Your Emails Throughout the Day
There’s no excuse for not owning a smartphone these days. Regardless of which email service you use, there’s a way how to make it work on all major mobile operating systems. Having your email on the phone allows you to easily read new emails throughout the day, which can drastically reduce the length of your scheduled email-reading sessions, the importance of which we’ve described in the previous chapter.
3. Start Using an Email Client
Web-based email services are great because you can conveniently access them from anywhere, even when far away from your own personal computer. But even the best web-based user interface can’t rival the features and convenience of dedicated email clients such as Outlook or Mailbird. Email clients are faster, can display emails from multiple email services in a single window, support keyboard shortcuts, come with powerful spellchecking capabilities, and are available for all operating systems and devices.
4. Start Using Multiple Mailboxes
Why have just one mailbox for everything when you can have several and use a different one for each of the things you do. You can start, for example, with one mailbox for work-related emails and one mailbox for personal emails. Some people like to take things further and use a privacy-oriented email service such as ProtonMail for potentially sensitive personal communication and a free and convenient email service such as Gmail for web services and online shopping. Another advantage of this approach comes in the form of better security. Having some degree of separation between various activities minimizes the impact of an email breach and gives malicious hackers less information to work with.
5. Start Using an Email Organization App
A powerful email organization app is the best way how to organize mailboxes. CleanEmail features a super-simple three step process that helps you get rid of your email clutter in no time.
Let’s say you want to use CleanEmail to organize Gmail inbox
. You simply sign in with your Gmail account and authorize CleanEmail to access your emails. Don’t worry: CleanEmail won’t steal your personal information because it can’t; the only thing CleanEmail has access to are email headers, which contain subject line, sender and recipient information, dates, email size, and similar metadata.